Hearing for Hokitika seawall extension pending
Further work on a project to extend the Hokitika Seawall is currently "on hold" pending further consultation.
However, a broad range of resilience work for Hokitika was canvassed during the 2024 annual meeting of the Hokitika Rating District Joint Committee this week.
Just one member of the public attended the midday meeting in the Westland District Council chambers on Monday.
However, the committee was warned the next step to progress the Hokitika Seawall extension would be "contentious" with high public interest.
West Coast Regional Council chief executive Darry Lew said they were now awaiting a hearing date to further that process.
It would include retrospective consent for the emergency works on the rock buffer north of Beach Street, following the storm in April.
Lew said a 50/50 split in submissions either for or against the proposed seawall extension showed strong feeling either way.
"This consent process will be contentious."
But at this stage he had put the consent process "on hold to consider other matters".
This was partly to allow the new group manager responsible for the project's oversight to get up to speed.
That manager would start in about a fortnight but the process now needed careful consideration or even a pre-hearing process to "perhaps settle matters" before a formal hearing, Lew said.
Mayor Helen Lash said a local residents group formed to advocate against needed to be approached "with a very open mind".
"They have done their homework," she said.
Lew agreed.
However, at this stage the only people across the engineering details was council's own consultant on the matter, he said.
"Nobody has talked to the community about this (yet). I'm confident that my new group manager will do a good job on this," Lew said.
The joint meeting agreed to a total special rates strike of $101,562 in 2024-25.
Sluggish progress on the next, Gibson Quay, stage of the Hokitika River flood resilience work - due to KiwiRail requests, and the next phase for new CBD protection from the sea inundation risk up from the Hokitika River were also aired.
Council staff defended their approach to emergency work following the April storm impacting near Beach St.
Council engineer Jordon Mandry said they had contacted joint committee members about the need to immediately deal with the rockfall risk to beach users.
The risk "was quite significant" and it was undertaken under emergency work provisions allowed under the Resource Management Act.
At the same time restoring the rockwork exactly was conservative given the pending seawall extension proposal.
Mandry said they recommended continuing the permanent seawall consent process at which point the rockwork could be built to the appropriate design standard.
Lash asked what the risk in April had been perceived to be.
Acting catchments group manager Shanti Morgan said their thinking "evolved".
"The risk to beachgoers was the main one. We were dealing with King tides."
At the same time communication over it "could have been better" and the risk to land still remained.
Lash said her big concern was the alignment of the emergency work with the future potential project.
Mandry said the April repair work "was a temporary solution".
"There's no point in doing something unless you go down the track with permanent rock wall building."
Lew said the risk to children was very real given the big seas in April had undermined some of the rockwork.
"With very little pressure, some of that big rock would have turned on a small child - inevitably people do move across to play on rock."
Coast council LTP submissions ‘fairly low’
By local democracy reporter Brendon McMahon:
Just six of 25 submitters to the West Coast Regional Council 2024-34 long-term plan (LTP) will appear at a hearing in Greymouth on Tuesday.
The proposed 10 year plan proposes an average 27% general rates increase in 2024-25 to partly fund a proposed budget of $25.2 million for the next financial year.
The other option in year one - to increase general rates by 44% - was based on rates alone funding.
However the preferred option in the proposed LTP is to reduce the full annual budget impact on ratepayers in the first few years by borrowing.
Engagement in this LTP has been relatively low compared to the previous two LTP processes in the past seven years.
A report for Tuesday's hearing notes previous LTPs received "moderate to high" submissions.
The current 2021-31 LTP received 621 submissions while the previous LTP in 2018 saw 73 submissions.
"Compared to the 22,000 rating units on the Coast, it's a fairly low turnout," West Coast Regional Council chairperson Peter Haddock admitted on Monday.
But he believed the low submissions in 2024 was a positive reflection on what the current council had moved on in the past year.
"It shows clearly that people understand that there has been clear change at council for the better.
"No-one wants rates increased but I think that it shows that change was necessary.
"The council was in a pretty broken state and it needed money spent on it right across the board."
Haddock cited the council's less than fit IT system, and accounting system linked to the "rates error" late in 2023 as an example, aside from the governance upheaval.
He said the LTP strategy was to invest in staff and systems to ensure "a well oiled machine".
At the same time the regional council general rate, compared to the three district councils was "relatively low," he said.
People still needed to watch their targeted special rating district levies, above the general rates and uniform annual general charge.
Significantly the proposed LTP ushered in special rates for Westport residents (a 539% bump) for the first time to pay for the already budgeted share of their Government co-funded $22.9m flood resilience scheme.
Yet there was apparently little kickback on it, Haddock said.
"I think it shows that people accepted that they want that for the betterment for their community.
"It's unfortunate it does cost … let's not forget they are being subsidised."
Haddock compared the future benefit for Westport to that of the Greymouth Floodwall scheme via special rates for 30 years, "for the betterment of the town".
Under the proposed LTP "balancing the budget" and whether council should shoulder the Predator Free Te Kinga project were the two main consultation topics.
Ratepayers were also asked to comment on the LTP financial and infrastructure strategy, policies, and user fees and charges.
Comment was also sought feedback on the planned transfer to its ownership of the Grey District Council owned Greymouth Floodwall, and the Westland District Council-built Havill Wall protection bank at Franz Josef.
Under the first general rates increase option all properties in the Grey District will pay the following per $100,000 of capital value:
* General rate, a $14.70 increase from $50.26 to $64.96 in 2024-25,
* Emergency management levy increase from $10.17 to $4.58,
* The one district plan (Te Tai o Poutini Plan) decreases from $15.22 to $3.99 in 2024-25,
* The Uniform Annual General Charge in 2024-25 increases $36.31 to $192.59.
It means a Grey District dwelling worth $300,000 will see their total general rates bill increase to $443.70 in 2024-25.
This is made up of:
* General rate, $194.89
* Emergency management, $4.27
* Te Tai o Poutini Plan, $11.96
* Fixed UAG charge, $192.59
That excludes any special rating district levy, such as for the Greymouth Floodwall area.
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$700,000 mistake left to fester at Coast council for three years
By local democracy reporter Brendon McMahon:
A billing mistake that saw a debt of just over $701,000 sit on the West Coast Regional Council books for three years should never happen again, according to the head of its finance committee.
Council this week congratulated itself on the recovery of long standing debt in the past few months, the ongoing rebuild of its finance management system, and a pending report back on four internal audits driving the rebuild.
However, Risk and Assurance Committee chairperson Frank Dooley (pictured) said the error made back in 2021, leaving a $701,718 debt on the council's books, still needed to be cleared up through the council's annual reporting.
Caused by a "clerical error", the debt was indicative of the council's previous dysfunction where a billing mistake was left to fester instead of being proactively followed up, he said.
"It was a double up in an invoice.
"You just don't follow up three years later," Dooley said.
A public outcry in late 2023 spurred a flurry of activity by council to sort out its rates and debt systems after some ratepayers were overcharged by up to 300% in the first installment for 2023-24.
It has already adopted a new system to chase up external debt and internal audit reviews are currently underway into:
* cash handling
* credit card and fuel card expenditure
* procurement (capital and operational)
* rates setting and charging processes.
Chief executive Darryl Lew said the findings should be reported directly to the committee by June.
He said it reflected "a significant body of work" with new actions out of it needing to align now with the 2024-34 long-term plan and a planned revision of council's committee structures, he said.
Councillor Peter Haddock said council's commitment to do a fix up had been quite a resource commitment when it was "running low".
But it was essential to rebuild the organisation.
Councillor Peter Ewen said that was significantly helped by changes at the top in the past year, with the chair replaced and a new chief executive.
"A lot of the progress that has come about is because we now have communication between the chair and the chief executive.
"It's made a hell of a difference," Ewen said.
On May 16, Dooley told LDR the $701,718 dated back to a claimant being invoiced twice and the amount then being carried over in council's debtors' ledger.
He said there had been no inquiry until recently about it when it became clear the amount was disputed.
The "mistake" had made a $700,000 impact on council's bottom line.
"The impact of that $700,000 reversal will probably be in the annual report."
Dooley said at this point he was unsure if that particular mistake could have been repeated.
"I don't really know but that's why you have to drill down debtors on a regular basis - that's when you pick it up.
"Errors have to be investigated and corrected, and that hasn't been happening," he said.
Council was now working with its auditors to build new systems including ensuring accurate rendering of rates debt.
"We're starting to drill down, asking are they accurate or not?
"I've got a lot of confidence now … we're putting in place the appropriate procedures and controls so we can manage this on a day to day basis and make it effective."
Dooley said part of the issue had been inadequate staff numbers - despite some question around an increase in staff at council.
"If you don't have those people doing the right job, it creates inefficiencies, and creates a massive cost to the ratepayers - every time we make a mistake it costs.
"I'm really pleased about the progress."
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